Digital Portal for Streamlined Manufacturing
Client Request
Flexo Plate is a company specializing in the production of flexographic printing plates. Prior to the implementation of the internal portal by UAITLAB, the business faced a number of challenges that complicated operations and reduced overall efficiency:
-
High dependence on human factors in accounting and order processing
Due to manual data entry, errors frequently occurred, leading to delays in calculations and inconsistencies in financial reporting. -
Lengthy document approval process between departments
Managers spent considerable time exchanging documents and verifying their relevance, which slowed down the production cycle. -
Lack of a centralized client database with self-service order functionality
This increased the workload on staff and made order management more complicated. -
No control over material stock and no forecasting capabilities
The production process often experienced shortages or surpluses of materials, resulting in financial losses. -
Lack of automated interaction with partners and courier services
Order delivery and partner communications were handled manually, increasing the risk of errors and delays.
UAITLAB’s Solution
To address these challenges, UAITLAB developed a custom internal portal that automated key business processes and significantly improved the company's operational efficiency.
--Accounting. An automated data entry system was implemented for financial reports and calculations. Integration with 1C and “Maister” significantly reduced the time required for transaction accounting and minimized the number of errors. Information is now updated in real time, and all operations undergo automatic verification.
Document management. The system now includes a document scanning feature with automatic dispatch to clients. This has drastically reduced the volume of paperwork and accelerated communication between the company and its customers.
Order automation. A user-friendly order form was introduced, accessible to both clients and employees. All orders are synchronized with the internal portal, and their status updates automatically. This reduced the number of calls and clarifications, improving overall customer service quality.
Access control. A role-based access system was implemented, ensuring that each employee has access only to the functions and data necessary for their specific tasks. This enhances security and streamlines workflows.
Dedicated internal portal modules for different departments. Office and production teams operate within their own subsystems, avoiding confusion and creating a more structured work environment.
Material stock control. The system monitors material usage in real time, forecasts procurement needs, and alerts the team about potential shortages. This has enabled the company to avoid overstocking, shortages, and unnecessary expenses.
Client portal. Clients received personal accounts through which they can not only track the status of their orders but also submit technical specifications, define necessary parameters (such as dimensions and types), and communicate directly with managers.
Telegram bot for automated notifications. When subcontracted orders are placed with partners, responsible individuals receive instant alerts. This greatly simplifies control and management of the process.
Logistics automation. Integration with Nova Poshta enabled automated shipment processing, reducing the time spent on logistics operations and improving delivery accuracy.
QR codes for process tracking. Each employee can quickly log in to the internal portal using their personal QR code. The system also automatically updates the status of each order as it moves through the production cycle—from initiation, manufacturing, assembly, and packaging to final dispatch. This ensures full transparency and control at every stage, including:
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Client Request
Flexo Plate is a company specializing in the production of flexographic printing plates. Prior to the implementation of the internal portal by UAITLAB, the business faced a number of challenges that complicated operations and reduced overall efficiency:
-
High dependence on human factors in accounting and order processing
Due to manual data entry, errors frequently occurred, leading to delays in calculations and inconsistencies in financial reporting. -
Lengthy document approval process between departments
Managers spent considerable time exchanging documents and verifying their relevance, which slowed down the production cycle. -
Lack of a centralized client database with self-service order functionality
This increased the workload on staff and made order management more complicated. -
No control over material stock and no forecasting capabilities
The production process often experienced shortages or surpluses of materials, resulting in financial losses. -
Lack of automated interaction with partners and courier services
Order delivery and partner communications were handled manually, increasing the risk of errors and delays.
UAITLAB’s Solution
To address these challenges, UAITLAB developed a custom internal portal that automated key business processes and significantly improved the company's operational efficiency.
--Accounting. An automated data entry system was implemented for financial reports and calculations. Integration with 1C and “Maister” significantly reduced the time required for transaction accounting and minimized the number of errors. Information is now updated in real time, and all operations undergo automatic verification.
Document management. The system now includes a document scanning feature with automatic dispatch to clients. This has drastically reduced the volume of paperwork and accelerated communication between the company and its customers.
Order automation. A user-friendly order form was introduced, accessible to both clients and employees. All orders are synchronized with the internal portal, and their status updates automatically. This reduced the number of calls and clarifications, improving overall customer service quality.
Access control. A role-based access system was implemented, ensuring that each employee has access only to the functions and data necessary for their specific tasks. This enhances security and streamlines workflows.
Dedicated internal portal modules for different departments. Office and production teams operate within their own subsystems, avoiding confusion and creating a more structured work environment.
Material stock control. The system monitors material usage in real time, forecasts procurement needs, and alerts the team about potential shortages. This has enabled the company to avoid overstocking, shortages, and unnecessary expenses.
Client portal. Clients received personal accounts through which they can not only track the status of their orders but also submit technical specifications, define necessary parameters (such as dimensions and types), and communicate directly with managers.
Telegram bot for automated notifications. When subcontracted orders are placed with partners, responsible individuals receive instant alerts. This greatly simplifies control and management of the process.
Logistics automation. Integration with Nova Poshta enabled automated shipment processing, reducing the time spent on logistics operations and improving delivery accuracy.
QR codes for process tracking. Each employee can quickly log in to the internal portal using their personal QR code. The system also automatically updates the status of each order as it moves through the production cycle—from initiation, manufacturing, assembly, and packaging to final dispatch. This ensures full transparency and control at every stage, including: